Planning a South African weekend road trip: what belongs in the shared plan?

A shared road-trip plan should answer the questions that otherwise arrive while everyone is already packing. This thread is for the details that make a short break easier to organise, whether the group is travelling for scenery, family time or a quiet change of pace. Write down the starting point, comfortable driving window, overnight arrangement and expected return time. Agree on how shared costs will be handled before anyone books. Check the destination's official access information and the latest route conditions close to departure, rather than relying on an old social post. Build in stops and an alternative activity if the original plan becomes unsuitable. A shorter itinerary can leave more space for conversation and rest. What detail do your travel groups tend to forget? Share a planning checklist or a lesson from your own trip, without posting anybody's live location or private accommodation details.